Pilot Output

Sample Report Dashboard

This interactive sample mirrors the exact depth and format of the pre-bid risk reviews we deliver. Based on the Clark Electric pilot for a Middle School project (anonymized illustrative demo data).

10 risks found
4 Priority 1 issues to resolve before pricing
8 RFI-ready questions written to send
~888 pages reviewed (MEP manual + 4 Addenda)

Executive summary

10 items needing estimator attention before the number is set. Four should be resolved before you price. A $150,000 temporary-power allowance is stated twice with different wording. Shutdown notice is 48 hours in the electrical scope and 72 hours in Division 01. Addendum 1 removed theatre lighting from the electrical scope, but the scope list still carries it. Eight of the ten findings are written up as RFI-ready questions.

Scope of this review

  • Reviewed: MEP Project Manual and Addenda 1 to 4 (~888 pages) for the Electrical bid category.
  • Not in the set: Plan sheets are not part of the reviewed set, so anything that depends on plan content cannot be settled from these documents.
  • Evidence standard: Quotes are verbatim and checked against the original PDFs.

Estimator action board

The ten findings, grouped by what your estimator has to do with them.

MUST RESOLVE · 4 items
  • #1 Temporary-power allowance
  • #2 Shutdown notice period
  • #3 Theatre lighting scope
  • #4 Pre-purchased equipment boundary
VERIFY / CARRY · 4 items
  • #5 Submittal and long-lead obligations
  • #6 Commissioning and testing time
  • #7 Low-voltage responsibility
  • #8 Temp-power design and elevator count
PRICE SEPARATELY · 2 items
  • #9 Unit pricing (marked TBD)
  • #10 BIM coordination, Alternate 3

What could go wrong: The 4 Priority 1 Items

Each of these moves the price or the compliance position significantly. These must be resolved before the final number is set.

P1
PRICE
$150K
Temporary-power allowance appears twice. One allowance or two?
RFI
P1
COMPLIANCE
48 vs 72 hrs
Shutdown notice conflicts between Division 26 and Division 01.
RFI
P1
SCOPE
Theatre package
Removed by Addendum 1, but the fixture package is still in the scope list.
RFI
P1
RESPONSIBILITY
Pre-purchase boundary
The RFI answer and the scope text disagree on who supplies panelboards.
Verify
Addenda Delta: The pattern worth noticing

Two of the four Priority 1 findings exist because an addendum changed the answer but the base document was not updated.

Addendum 1 removed theatre lighting, yet the scope list still carries the fixture package. Addendum 2 narrowed the pre-purchase boundary in an RFI answer, yet the scope text still carries the catch-all. We don't just read the bid package. We reconcile changes across the issued documents.

Sample finding, as delivered

Every finding follows the same shape: source, issue, impact, action, with the exact quote, document and page.

P1 #01 Temporary power: $150,000 appears twice BEFORE PRICING
What Changes
PRICE RFI
Source Project Manual p. 206 (§002226.01 item 17.a) and p. 218 (3.02.D.3.a.2)
Issue The package states $150,000 for temporary power in two locations with different wording. The second sentence ends without saying what the money is for.
Impact If both are the same allowance and you carry it twice, you are $150,000 high. If they are two allowances and you carry it once, you are $150,000 low.
Action RFI before pricing. Confirm whether the two $150,000 figures are one allowance or two, and what the second covers.

"Include an amount of One Hundred Fifty Thousand ($150,000) for power usage costs. Any unused portion of these funds will be credited to the Owner"

§002226.01 item 17.a · Project Manual p. 206

"Include an allowance of $150,000 in this Contractor's bid for temporary power"

§002226.01 3.02.D.3.a.2) · Project Manual p. 218

Drafted RFI Package

Eight questions drafted, each citing the exact clause on both sides of the conflict. Here are two examples:

RFI 1 · Temporary-power allowance Finding #01

Section 002226.01 item 17.a requires an amount of $150,000 for power usage costs, with unused funds credited to the Owner, and item 17.b states that the Owner will pay for power usage costs. Section 3.02.D.3.a.2) requires an allowance of $150,000 for temporary power with no further description.

Please confirm (1) whether these are one allowance or two separate allowances, (2) what the 3.02.D.3.a.2) allowance covers, and (3) whether the Contractor or the Owner pays power usage costs.

RFI 3 · Theatrical lighting scope Finding #03

Addendum 1, Section B, states "Removed theatre lighting reference from Electric scope." Section 002226.01 scope list item 25 still lists 26 5010 Theatrical Fixture Package, and 26 5020 Theatrical Lighting Distribution and Control remains in the specification index.

Please confirm whether 26 5010 and 26 5020 are included in or excluded from the Electrical bid (BP 03B).